Nonprofit Accounting Software, Built for Fund Accounting
MonkeyPod is nonprofit accounting software with fund accounting, grant tracking, and donor management built into a single platform — so you can keep compliant books without the QuickBooks workarounds. It's designed to be simple enough for an executive director and rigorous enough for your auditor.
What is nonprofit accounting software?
Nonprofit accounting software is bookkeeping software built around fund accounting — it tracks money in separate restricted and unrestricted funds and produces the FASB-compliant statements nonprofits are required to file, rather than the single-pool profit-and-loss view a for-profit tool gives you.
The right tool does three things a general-purpose accounting package can't do without manual effort:
- Tracks restricted and unrestricted funds separately, so grant dollars are never co-mingled.
- Generates the three required nonprofit financial statements automatically.
- Ties every donation, grant, and payment to the correct fund the moment it comes in.
Want to go deeper? Learn what fund accounting is — including the difference between restricted and unrestricted funds, and the three FASB statements your organization is required to produce.
Your entire financial picture, in one place
Revenue, expenses, working capital, accounts receivable, and bank balances — updated in real time, no spreadsheets required.
“Our taxes are practically going to do themselves because things have been categorized correctly throughout the year.”
Shannon Dickerson — Humane Action Pennsylvania
Fund accounting + donor management in one platform
MonkeyPod combines fund accounting and donor management in one system, so a gift recorded by your development team is the same record your finance team reconciles — no exports, no double entry.
Statement of Functional Expenses — required for most nonprofits, generated automatically in MonkeyPod
Donor management built in
Every donation is automatically recorded with the correct fund and account — no import/export between your CRM and your books.
Grant tracking included
Record restricted grant income, build grant budgets, and track actuals in real time. The optional Grant Tracker add-on adds pre-award pipeline management.
Unlimited users, no per-seat fees
Your bookkeeper, development director, executive director, and board treasurer each get their own login. Your plan cost doesn't change.
MonkeyPod vs. QuickBooks vs. Aplos for nonprofits
MonkeyPod is an all-in-one nonprofit platform with fund accounting, donor management, fundraising, grants, and email built into one subscription; QuickBooks is for-profit software adapted for nonprofits with classes; and Aplos is purpose-built nonprofit accounting that bundles donor management and online giving but tiers up for grants and adds per-plan user limits.
| Capability | MonkeyPod | QuickBooks | Aplos |
|---|---|---|---|
| Built specifically for nonprofits | Yes — nonprofit-only | No — for-profit tool with a nonprofit edition | Yes — nonprofit-focused |
| True fund accounting | Yes, unlimited funds | Workarounds — classes/locations stand in for funds | Yes |
| FASB ASC 958 statements automatic | Yes (all three) | Manual setup; no native Statement of Functional Expenses | Yes |
| Donor management / CRM built in | Yes | No | Yes |
| Online fundraising built in | Yes | No | Yes (online giving) |
| Grant tracking | Grant expense tracking in every plan; Grant Tracker add-on available | Manual | Higher tiers only |
| Email marketing built in | Yes — unlimited | No | Limited |
| Per-seat user fees | No — unlimited users on every plan | Yes | Plan-based user limits |
The takeaway: QuickBooks needs workarounds to behave like fund-accounting software, and Aplos covers accounting plus donors but tiers up for grants and limits users. MonkeyPod puts accounting, donors, fundraising, grants, and email in one plan with unlimited users.
Competitor details reflect publicly listed information as of June 2026 and vary by plan; verify against each vendor's current pricing page before relying on these comparisons, since competitor tiers change frequently.
How to choose easy, user-friendly nonprofit accounting software
The easiest nonprofit accounting software to use is the one that applies the right fund, account, and classification automatically — so the person keeping the books doesn't need an accounting degree to stay compliant.
When you're comparing simple nonprofit bookkeeping tools, look for:
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Automatic fund designation on every transaction, not manual journal entries.
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One-click FASB statements (Statement of Activities, Statement of Financial Position, Statement of Functional Expenses).
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Real-time budget vs. actuals for every grant, program, and event.
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Bank integration so you import and reconcile transactions in minutes.
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Unlimited users and data, so cost doesn't scale with your team or your records.
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Hands-on migration and support, because switching software is the scariest part.
Setup, pricing, and support
MonkeyPod plans start at $167/month (billed annually) and every plan includes nonprofit fund accounting, unlimited users, and unlimited data — so the price doesn't climb as your team or your records grow.
or $199/mo billed monthly
CRM, fund accounting, grant management, unlimited fundraising pages, and unlimited email marketing.
or $349/mo billed monthly
Everything in Essentials, additional onboarding assistance, and real-time support.
or $499/mo billed monthly
Everything in Pro, access to all advanced apps and integrations, and data migration at no additional cost.
Every plan includes: a dedicated implementation expert, unlimited email support, weekly drop-in office hours, and access to MonkeyPod Academy. Expert-assisted data migration is available at all tiers, so you're not left moving years of records on your own.
Frequently asked questions
Is there nonprofit accounting software that's actually easy to use?
What's the best accounting software for small nonprofits?
Can I use QuickBooks for a nonprofit?
How is MonkeyPod different from Aplos?
Does nonprofit accounting software handle grant tracking?
How many funds can I track?
Stop fighting your accounting software.
MonkeyPod's nonprofit accounting is built the way nonprofits actually work. Schedule a demo and see what it looks like when your books, donors, and grants finally live in one place.